Intranet Phone directory Software?

[bradburn]

Hi there,

I am urgently looking for an Intranet phone directory that about 200 people can use to find each others extensions.
It is purely for internal use and would have name / extension / department / additional info and a thumnail photo.

Does anyone know of any such software that exists?
We are really looking for a simple piece of software with a one-off price (i.e no monthly subscriptions).

If anyone knows of any software that might exist that we could use with 200 contacts, used by 200 users over the intranet I would be very grateful,

Many thanks,

Rob B

[JPnyc]

I don't know of any commercial software that does that per se, but it would be a fairly simple thing to put it into a single HTML page and display it on your intranet server. Then to find who you want you just use a page find (ctrl-F) , type their 1st or last name or both, and it'll take you right to them.

[bradburn]

I guess,

i was just hoping for somekind of an access database that produces some kind of form or something,

dont suppose you know anywhere I can pay someone to do this or something?

Cheers,

Rob

[JPnyc]

You can post the project or choose from tons of posted resumes on http://dice.com/. This is not at all a complex thing to do, as I.T. projects go.

But what exactly do you wish the functionality to be? Because to pull the names from an access mdb and display them all on a webpage anyway seems like an unnecessary step. That is unless you also want the functionality to bring up in individual entries, or something like that.

[MikeP]

Here's how we do the intranet phone list at Jupitermedia:

We use an HTML file with names, titles, e-mail address and phone number. All of our offices are on one HTML page, so the list is quite long.

Atop the page there is a search box (a basic HTML form) that allows you to enter a full or partial last name. The search is done using a CGI script.

The search results will return a record of only the name you are looking for.

It's a cross between the CTRL+F find function and a full-fledged database.

[bradburn]

I would ideally like to be able to search for people by;
First name or Sir name (or letters in their name) or Department,

then the list will display name, extension, department and a little thumbnail photo. Is this easy to do?

Rob

[JPnyc]

I'm not sure that Access handles images. It may, I just don't know. I know plenty of other databases do.

[JPnyc]

Ok appears it can but not right out of the box. See here.

[Ayush Agarwal]

hi,
please explain me what exactly you want, may be i can help you out
if u want any project in htmp/vbs and access.
may be i can help you out.

[paulc]

Hello Rob,

This would be a pretty simple project to do with MS-Access and ASP (that's if your intranet environment is Microsoft-centric).

In terms of the database, we're talking about 2 tables maximum... one for the employees' personal info (name, extention, etc...) and one for the department number and description.

In terms of the thumbnail pictures... don't bother trying to get Access to handle this. Simply store all your images in a folder within your Web server. Then, in your Access DB, store the URL of each employee's thumbnail location in the first table I mentioned above. When the employee records are retrieved (using ASP scripts), you pull up the respective employees' picture location as well... let HTML, not Access, do the work for you.

Paul

[bradburn]

Hi again everyone and Ayush,

Thanks for your replies, some have been very useful,

in reply to Ayush asking what exactly I would like, here are the requirements.

----------------------------------------------------------------------------------
200 people need to use an internal phone directory. The directory is simply 200 peoples names, phone numbers, departments and photo.

It needs to be really simple, for example;
if I want to find the extension for someone called PETE BARNS in SALES i could either...
- Search for all people in company called 'pete' or 'barns' or both
- bring up a list of everyone in 'sales'

The results are displayed, and it is possible to see all the individuals details including a small thumbnail photo.
I can also click on the thumbnail to bring up a larger photo.

I also would like a 'business card' icon in the individuals details, this would link to a page that shows the email signature of that person (the person can save the page as html and use it in outlook signatures)

The important requirement is being user friendly and very easy to update (not everyone should have access to update it)
-----------------------------------------------------------------------------------
Does any of this sound hard to do and what would be the best option of implementing it?

Any help from anyone would be great. We would ofcourse be willing to pay for a working solution.

cheers everyone,

Rob

[bradburn]

I thought I also might mention that I am currently developing an xoops cms intranet too, this will be used by the same 200 people(i decided on xoops after reading articles on this site).

I honestly thought there would be a phone directory module available (from xoops.org), but the only couple that there are (xdirectory) are useless and i am too inexperienced to edit them to fit my requirements.

If the phone directory could be incorporated in xoops that would be good, but it may be easier to get a 'stand-alone' solution.

Cheers again for any thoughts or ideas,

Rob

[shedboy]

Try RMR Phone Web from http://www.rmrphoneweb.com
you'll be able to do all you want and more towards your internal directory. It's been around for ever but not very well promoted.

[meshulamgill]

I have a phone management system that I developed using PHP and MYsql.
If you are interested I will mail you the file structure and scripts.
Just contact me.

[JPnyc]

That's very nice of you. Oh, and welcome to the forums!